HOURLY/CO-CURRICULAR STAFF – PRE-EMPLOYMENT PROTOCOL

All new hourly/co-curricular staff listed below must report to Human Resources prior to the start of their position to complete the necessary pre-employment protocol and hire paperwork:

  • Co-curricular coaches (paid and volunteer)
  • Lunchroom supervisors (including student teachers who work as lunchroom/recess supervisors)
  • Any other person to be paid by the District (i.e. Even Start staff, homeschool, etc.)


Pre-employment TB/Drug Test

State Law requires that all employees, paid or volunteer, complete a TB test prior to contact with students. The District requires that employees age 18 and over also complete a drug test. Failure to complete a drug test is a violation of Board Policy.

Pre-employment Protocol Letter- Co-Curricular/Hourly


Criminal Record Inquiry Information

All employees, age 18 and over, paid or volunteer, must complete a Criminal Record Inquiry Information Form to enable the AASD to make inquiries regarding possible criminal records or pending criminal charges which may substantially relate to the position being sought, pursuant to 111.31, Wis. Stats.


Mandatory Training

In accordance with the law and District policy, all Appleton Area School District employees (including Substitute, Hourly & Co-Curricular employees) must complete the following training:

  • Abuse and Neglect Reporting Training
  • Bloodborne Pathogens Training
  • Seclusion and Physical Restraint Training

  • On-line training modules have been established to complete these requirements through My Learning Plan (MLP).

    Instructions for first-time users
    My Learning Plan
    My Learning Plan log-in page

    If you have questions regarding District policy or information in the training modules, or if you do not have access to a computer and need to make other arrangements to complete this requirement, please contact our office at (920) 832-6161.


    Employment Eligibility Verification Form (I-9)

    In compliance with the Immigration Reform and Control Act of 1986, every employee who will receive pay is required to complete the I-9 Form, in person, by the first day that his or her employment for pay begins. The form must be accompanied by original documentation to verify the individual’s identity and eligibility to work (list of acceptable documentation attached).  Noncompliance with this regulation is a violation of Federal Law.

    I-9 Form


    State and Federal Tax Withholding

    Every employee who will receive pay is required to file forms with his/her employer to determine the amount of income tax to be withheld from their pay and to report their hiring to the Department of Workforce Development.

    State Tax Withholding Form
    Federal Tax Withholding Form


    Retiree Break of Service

    Effective July 2, 2013, Wisconsin Act 20 required that WRS participants who terminate employment on or after July 2, 2013, wait at least 75 days between terminating WRS covered employment and returning to WRS participating employment. This means to the employee that returning to WRS eligible employment within the 75-day minimum break period will invalidate a retirement annuity or lump sum payment and result in potential fines to the District. This requirement applies to employees returning to work with the previous employer in any capacity (i.e. coaching, hourly supervision, subbing, etc.).

    The Appleton Area School District prohibits discrimination related to race, color, national origin, ancestry, sex/gender, sexual orientation, religion/creed, pregnancy, marital or parental status, disability, or age.

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